Assistant Project Manager at PlotBox

We are looking for an Assistant Project Manager to join our Project Management team in Ballymena.  The successful candidate will be responsible for providing administrative and tactical support for our Project Managers.

We pride ourselves on delivering world class solutions to our clients and rely on our talented Project Management team to deliver successful projects to customers within agreed budgets and timescales. Therefore, we are looking for a detail oriented Assistant Project Manager who can boost the success of the Project Managers, ensuring all back-office tasks are fulfilled, projects are managed efficiently, and company procedures are followed. The successful candidate will be on a career path into Project Management with exposure to managing some smaller projects, providing the perfect opportunity to develop your career into Project Management whilst also joining a top 10 UK best place to work.

The Assistant Project Manager will be responsible for the end-to-end administration of our portfolio of projects, to include:

• Project kick off - managing diaries and logistics to set up PKO sessions with stakeholders
• Working with finance to ensure timely invoicing
• Assisting with internal resourcing requirements of projects  
• Taking notes and circulating minutes for regular project calls
• Providing updates and management reporting information to Head of Delivery and Senior stakeholders 
• Ensuring all project related documentation is signed off and stored in the correct place for easy review and retrieval
• Ensuring any agreed Change Requests (CRs) are accurately documented and invoiced in good time
• Providing general administrative assistance for PMs 
• Contributing to process improvements within the Delivery function     

Who we think will be a great fit

ESSENTIAL:

You will be an enthusiastic team player, capable of collaborating across different departments and functions to achieve success for PlotBox and our customers.

You will have the following experience and knowledge:

• Minimum 1-year demonstrable success in an IT project administration or PMO role
• Relevant A-level qualification or equivalent
• Working knowledge of IT implementation projects
• Experience of balancing multiple projects simultaneously 
• Experience adhering to recognised project management disciplines and quality standards
• Excellent organisational skills to enable you to work effectively on multiple projects
• Solid administration skills with a keen attention for detail ensuring clarity in project plans and actions
• Confident, professional communicator who can build rapport with internal and external customers
• Positive can-do attitude, even in difficult circumstances with the ability to tackle problems and challenges in a methodical and thorough manner 
• Ability to work to tight deadlines

DESIRABLE:

• A recognised Project or Programme Management certification
• Evidence of innovating or leading initiatives to improve project management practices within an organisation
• Working knowledge of Asana and/or Instagantt 
• Experience using G Workplace and Harvest
• Familiar with Agile and waterfall projects 
• Have working knowledge of PRINCE2 or/and PMBOK

Company Summary

PlotBox is the leading software solution provider for the bereavement industry, facilitating crematoria and cemetery clients all around the world. We are very clear on our mission; to take away some of the pain for families dealing with death and those who serve them. Enabling our clients with world class software allows them to turn their attention to successfully supporting grieving families. 

We are a high growth scale up of almost 60 people headquartered in NI and spread out across the globe, collaborating on a journey to make PlotBox the solution of choice for every death care facility, globally.  We live and breathe our core values – Tenacity, Teamwork and Trust.

We have a passion for tech and innovation, actively exploiting new and cutting-edge tools and technologies to enhance our product and skillset. We actively promote from within and our dynamic scale up culture ensures proactivity and initiative is rewarded with excellent career opportunities, progression and mobility.

How would our team describe life in PlotBox? When asked to describe our company, they use words such as fun, respect, care, team spirit, family feel, trust, happy, listen, sense of accomplishment, flexibility, development.

This is an exceptional opportunity to join our talented team. We recently made it into the top 10 UK Best Workplaces™ 2021 and could not be happier. Our staff have told us loud and clear that they love working for PlotBox; from the relaxed working environment to feeling truly valued in their roles. In addition, our purpose driven mission and the sense of pride in doing what we do - to ultimately lessen people’s pain at the most difficult time of their lives - means a lot to our team.

Benefits Offered by PlotBox

Our headquarters are ideally placed in the beautiful and scenic countryside location around Ballymena along with other office locations in the USA and Australia.  We are constantly increasing our list of benefits which currently include:

• Investment in employee growth, development and certification courses.
• Regular wellbeing initiatives and health cash plans
• Safe and supportive culture; we foster continuous improvement in all aspects of work
• Career mobility and progression
• Regular travel opportunities
• Flexible working hours
• Pension
• Working from home options (and not just during the pandemic!)
• Active social and charity committee - lots of social events throughout the year
• Office perks: fridge and larder fully stocked with unlimited drinks and snacks
• Free Parking